Plan an Event

The Carter School Community comes alive when we are able to gather, either internally or publicly.

To properly plan, fund, organize, and publicize our events, requires hard work and a significant amount of preparation. The policies laid out for meetings and events are to help streamline the planning process and ensure that everything runs as well and as smoothly as possible.

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Events & Meetings

Host an Event

Requests for room reservations will be honored on a first come, first serve basis for internal Carter School meetings and events. Please note, while the minimum requirement to submit a request is two weeks prior to event, the recommended time to plan an event is 6 weeks. This is to help ensure that there is enough time to promote and plan the event to make it a success. Other meeting spaces may be reserved for breakout rooms for the main event. Spaces are free of charge for Internal Carter School staff, students, and faculty and Mason affiliates. Charges apply for external organizations, please reach out to for pricing. 

If you are interested in hosting an event through the Carter School, fill out the event request form. Once your request has been received, the Event team will be able to work with you on coordinating all necessary details.

To request additional information about these spaces, room reservations, or receive a consultation about planning an event on in Mason Square please email

Hold a Meeting

Conference rooms 5000, 5145, and 5183 are available for meetings, and may be requested at any time, by emailing at least a week’s notice. Room reservations for meetings that request technology assistance are required to give at least 72 hours prior notice of needing technology, preferred to mention in first inquiry. 

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Reservable Spaces

Vernon Smith Hall, Room 5183

Technology available – smart board, speakers, microphone, stationary computer, recording owls (when requested) 
Features: White Boards 
Available layouts: Classroom (capacity 26), Round (Capacity 48), Theater (Capacity 50), Conference (Capacity 24), Meeting (Capacity 24), Standing (Capacity 60)

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Round Tables
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Conference Meeting

Vernon Smith Hall, Room 5145

Technology Available – Video Conferencing, stationary computer, USB-C connection required when using your own laptop
Feature: White Board 
Capacity: 16

Vernon Smith Hall, Room 5000

Technology available – Projector/screen, stationary computer, web camera, speakers 
Feature: White Board 
Capacity: 10

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Van Metre Hall - Mason Square in Arlington

All spaces in Van Metre Hall are booked through The Office of Events Management. You can either contact them directly, or go through the Carter School Event Manager for these requests, depending on your needs.

  • If you need a room as part of a Carter School event that will require further planning, please email The Event Manager will be able to assess the needs of your event, and work with Events Management in Van Metre Hall to secure an appropriate space.
  • If you need this room for a one-time event for which you do not need the assistance of the Carter School Event Coordinator, you may make the room reservation yourself. Events Management requires that all room requests be made through them.

Reservations for some of the rooms in Van Metre Hall may require a fee for technology use, set-up and break down of spaces, as well as a housekeeping fee if your event involves catering. If you choose to use these spaces, these fees are your responsibility.

 For further policies and procedures with Van Metre Hall spaces, please refer to the Office of Events Management.

Fairfax Campus

If you would like to hold your event on the Fairfax campus, please contact Amber Williams for guidance and assistance in reserving a space. She may need to refer you to work with the Office of Events Management in Fairfax to reserve your spaces and negotiate any other needs:

Amber Williams
Phone: 703-993-3529

Office of Events Management, Fairfax Campus
Phone: (703) 993-2853

Point of View - Lorton, VA

Point of View is the Carter School’s International Retreat and Research Center, located on 120 acres of beautiful wooded lands and wetlands with breathtaking views of Belmont Bay.  Less than 30 miles from Washington, DC and just 20 miles from Arlington and Fairfax, Point of View offers an ideal setting for conferences, retreats, high-level dialogues, workshops, as well as special events and celebrations. 

If you are interested in hosting an event at Point of View, please visit our Point of View page for further details about the space, or fill out our Point of View reservation form.

If you have any questions, please contact us at (703) 993-8615 or